Keyboard Shortcut for Comments in Excel

Excel is a powerful tool that can help you manage and analyze data with ease. One of the most useful features of Excel is the ability to add comments to cells. Comments can help you provide additional information about the data in a cell, explain a formula, or provide context for other users who may be working with the same spreadsheet. In this article, we will explore the keyboard shortcut for comments in Excel.

Adding Comments in Excel

Before we dive into the keyboard shortcut for comments, let’s review how to add comments in Excel. To add a comment to a cell, simply right-click on the cell and select “Insert Comment” from the context menu. Alternatively, you can select the cell and click on the “Review” tab in the ribbon. Then, click on the “New Comment” button.

Once you have added a comment to a cell, you will see a small red triangle in the upper-right corner of the cell. To view the comment, simply hover your mouse over the cell.

The Keyboard Shortcut for Comments

Now, let’s talk about the keyboard shortcut for comments in Excel. The keyboard shortcut for adding a comment to a cell is “Shift + F2”. To use this shortcut, simply select the cell where you want to add a comment and press “Shift + F2”. This will open the comment box, where you can type your comment.

If you want to edit an existing comment, simply select the cell with the comment and press “Shift + F2” again. This will open the comment box, where you can make changes to the comment.

Customizing the Keyboard Shortcut

If you find that “Shift + F2” is not a convenient keyboard shortcut for you, you can customize it to a different shortcut. To do this, click on the “File” tab in the ribbon and select “Options”. Then, click on “Customize Ribbon” in the left-hand menu. Next, click on the “Customize” button next to “Keyboard Shortcuts”.

In the “Categories” box, select “All Commands”. Then, in the “Commands” box, scroll down and select “EditComment”. In the “Press new shortcut key” box, type the keyboard shortcut that you want to use for comments. Finally, click on the “Assign” button to save your new keyboard shortcut.

In Conclusion

Adding comments to cells in Excel can be a great way to provide additional information and context for your data. Using the “Shift + F2” keyboard shortcut can make adding and editing comments even faster and more efficient. And if you find that “Shift + F2” is not a convenient shortcut for you, you can always customize it to a different shortcut that works better for your workflow.


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