Adding a comment in Excel is a great way to leave a note for yourself or for another user of the spreadsheet. Comments can be added to cells, ranges, or objects. To add a comment, select the cell, range, or object, and then click the Insert Comment button on the Review tab of the Ribbon. You can also right-click the cell, range, or object, and then click Insert Comment.
When you add a comment, a small comment box appears next to the cell, range, or object. Type your comment in the box, and then click outside the box to close it. The comment box will remain open until you click outside it or press Esc.
To view a comment, hover over the cell, range, or object. The comment will appear in a small box. To edit a comment, hover over the cell, range, or object, and then click the Edit Comment button that appears. To delete a comment, hover over the cell, range, or object, and then click the Delete Comment button that appears.
You can also format comments. To format a comment, right-click the comment, and then click Format Comment. In the Format Comment dialog box, you can select the options that you want.
If you want to prevent other users from adding, editing, or deleting comments, you can protect the sheet. To do this, click the Protect Sheet button on the Review tab of the Ribbon. In the Protect Sheet dialog box, select the options that you want, and then click OK.
Adding comments to an Excel spreadsheet is a great way to provide additional information or context to your data. However, constantly clicking through menus to add comments can be time-consuming and disrupt your workflow. Luckily, there is a shortcut to add comments in Excel that can save you time and hassle.
The Shortcut
The shortcut to add a comment in Excel is simple: select the cell where you want to add the comment and press Shift + F2. This will open the comment box for the selected cell, allowing you to type in your comment without having to navigate through menus or use your mouse.
Customizing the Shortcut
If you find that Shift + F2 is not a convenient shortcut for you, you can customize it to a different key combination. Here’s how:
- Click on the File tab in the Excel ribbon.
- Select Options from the left-hand menu.
- Click on the Customize Ribbon option.
- Click on the Customize button next to the Keyboard Shortcuts option.
- In the Categories box, select All Commands.
- In the Commands box, scroll down and select EditComment.
- In the Press new shortcut key box, type in the key combination you want to use for the shortcut (e.g. Ctrl + Alt + C).
- Click Assign and then Close to save your changes.
Additional Tips
Here are a few additional tips to help you make the most of the comment shortcut:
- If you want to edit an existing comment, simply select the cell with the comment and press Shift + F2 again.
- You can also use the shortcut to add comments to multiple cells at once. Simply select the cells you want to add comments to and press Shift + F2.
- If you want to delete a comment, select the cell with the comment and press Shift + F10. This will open the context menu, where you can select Delete Comment.
Conclusion
Using the shortcut to add comments in Excel can save you time and make your workflow more efficient. By customizing the shortcut to a key combination that works best for you, you can further streamline your Excel experience. Remember to use the additional tips to make the most of this shortcut and improve your productivity.
