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The Top 25 Excel Shortcuts You Need to Know

If you’re an Excel power user, you know that shortcuts can save you a lot of time. But with so many shortcuts available, it can be hard to know which ones are the most useful. To help you out, we’ve compiled a list of the top 25 Excel shortcuts that we think every user should know.

1. Ctrl + A: Selects the entire worksheet.

2. Ctrl + B: Applies or removes bold formatting.

3. Ctrl + C: Copies the selected cells.

4. Ctrl + D: Fills the selected cells with the contents of the cell below.

5. Ctrl + F: Opens the Find and Replace dialog box.

6. Ctrl + G: Opens the Go To dialog box.

7. Ctrl + H: Opens the Replace dialog box.

8. Ctrl + I: Applies or removes italic formatting.

9. Ctrl + K: Inserts a hyperlink.

10. Ctrl + N: Creates a new workbook.

11. Ctrl + O: Opens an existing workbook.

12. Ctrl + P: Opens the Print dialog box.

13. Ctrl + S: Saves the active workbook.

14. Ctrl + U: Applies or removes underline formatting.

15. Ctrl + V: Pastes the contents of the clipboard into the selected cells.

16. Ctrl + W: Closes the active workbook.

17. Ctrl + X: Cuts the selected cells.

18. Ctrl + Y: Repeats the last command or action.

19. Ctrl + Z: Undoes the last command or action.

20. F2: Edits the active cell.

21. F4: Repeats the last command or action.

22. F5: Opens the Go To dialog box.

23. F7: Checks the spelling of the active worksheet.

24. F11: Creates a chart of the active worksheet.

25. Shift + F3: Opens the Insert Function dialog box.

These are just a few of the many shortcuts that are available in Excel. By learning and using these shortcuts, you can save yourself a lot of time and effort. Do you have a favorite Excel shortcut that we didn’t include? Let us know in the comments below.

Excel is a powerful tool that can help you manage and analyze data quickly and efficiently. However, if you’re not using shortcuts, you’re not taking full advantage of its capabilities. In this article, we’ll cover the top 25 Excel shortcuts you need to know to save time and increase productivity.

Navigation Shortcuts

1. Ctrl + Home/Ctrl + End

These shortcuts will take you to the first or last cell of your worksheet, respectively. This is useful when you have a large dataset and need to quickly navigate to the beginning or end.

2. Ctrl + Arrow Keys

Use these shortcuts to move to the last cell in a row or column that contains data. For example, if you’re in cell A1 and press Ctrl + Right Arrow, you’ll move to the last cell in row 1 that contains data.

3. Ctrl + Page Up/Page Down

These shortcuts allow you to quickly move between worksheets in your workbook. Ctrl + Page Up will take you to the previous worksheet, while Ctrl + Page Down will take you to the next worksheet.

Selection Shortcuts

4. Shift + Arrow Keys

Use these shortcuts to select cells in a specific direction. For example, if you’re in cell A1 and press Shift + Right Arrow, you’ll select all cells in row 1 to the right of A1.

5. Ctrl + Shift + Arrow Keys

Use these shortcuts to select cells to the last cell in a row or column that contains data. For example, if you’re in cell A1 and press Ctrl + Shift + Right Arrow, you’ll select all cells in row 1 to the right of A1 that contain data.

6. Ctrl + A

This shortcut will select all cells in your worksheet. This is useful when you need to apply a formatting change or formula to all cells in your dataset.

Editing Shortcuts

7. F2

Pressing F2 will allow you to edit the contents of a cell directly in the cell. This is useful when you need to make a quick change to a cell without opening the formula bar.

8. Ctrl + C/Ctrl + X/Ctrl + V

These shortcuts are the standard copy, cut, and paste shortcuts. Use them to quickly copy, cut, or paste data in your worksheet.

9. Ctrl + Z/Ctrl + Y

These shortcuts are the undo and redo shortcuts. Use them to quickly undo or redo changes you’ve made to your worksheet.

Formatting Shortcuts

10. Ctrl + B/Ctrl + I/Ctrl + U

These shortcuts will apply bold, italic, or underline formatting to the selected cells.

11. Ctrl + Shift + $/Ctrl + Shift + %

Use these shortcuts to apply currency or percentage formatting to the selected cells.

12. Ctrl + Shift + #/Ctrl + Shift + @

Use these shortcuts to apply date or time formatting to the selected cells.

Formula Shortcuts

13. F4

Pressing F4 will toggle between absolute and relative references in a formula. This is useful when you need to copy a formula to multiple cells and want to maintain certain references.

14. Ctrl + Shift + Enter

Use this shortcut to enter an array formula. Array formulas allow you to perform calculations on multiple cells at once.

15. Ctrl + `

Pressing Ctrl + ` will toggle between showing the formulas and showing the results of the formulas in your worksheet.

Filtering Shortcuts

16. Ctrl + Shift + L

Pressing Ctrl + Shift + L will apply or remove a filter from your dataset. This is useful when you need to quickly filter your data based on certain criteria.

17. Alt + Down Arrow

Use this shortcut to open the filter drop-down menu for the selected cell. This is useful when you need to filter your data based on a specific value.

Chart Shortcuts

18. F11

Pressing F11 will create a chart based on the selected data. This is useful when you need to quickly visualize your data.

19. Alt + F1

Use this shortcut to create a chart based on the selected data and insert it into the current worksheet.

Miscellaneous Shortcuts

20. Ctrl + F

Pressing Ctrl + F will open the Find and Replace dialog box. This is useful when you need to quickly find or replace data in your worksheet.

21. Ctrl + H

Use this shortcut to open the Find and Replace dialog box and automatically switch to the Replace tab.

22. Ctrl + Shift + O

Pressing Ctrl + Shift + O will select all cells that contain comments in your worksheet.

23. Ctrl + Shift + F

Use this shortcut to open the Format Cells dialog box.

24. Ctrl + Shift + P

Pressing Ctrl + Shift + P will open the Page Setup dialog box.

25. Ctrl + Shift + S

Use this shortcut to save your workbook with a new name or in a different location.

By using these shortcuts, you can save time and increase productivity in Excel. Whether you’re navigating your worksheet, selecting cells, editing data, formatting cells, working with formulas, filtering data, creating charts, or performing other tasks, these shortcuts will help you work more efficiently.

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