How to create a group shortcut in Excel

If you work with large amounts of data in Microsoft Excel, you may find yourself in need of a way to quickly and easily group data together. One way to do this is to create a group shortcut. This will allow you to select a range of cells and then quickly group them together without having to use the mouse. Here’s how:

  1. First, select the range of cells that you want to group together. You can do this by clicking and dragging your mouse over the cells, or by using the keyboard shortcuts Shift+Arrow keys to select a range.
  2. Once the cells are selected, press the Alt+Shift+G keys on your keyboard. This will open the Group dialog box.
  3. In the Group dialog box, select the options that you want, such as whether you want to create a new group or add the selected cells to an existing group. You can also choose to show or hide the detail for the group.
  4. Click OK to close the dialog box and group the cells together.

You can now collapse or expand the group by clicking on the +/- symbols next to the group. This can be a great way to quickly organize and view your data in Excel.

Excel is a powerful tool that can help you manage and analyze data with ease. However, with so many features and functions, it can be overwhelming to navigate through the software. One way to make your Excel experience more efficient is by creating group shortcuts. In this article, we will explore how to create a group shortcut in Excel.

What is a group shortcut?

A group shortcut is a custom shortcut that allows you to perform multiple actions with a single keystroke. For example, you may want to format a cell, insert a formula, and save your work all at once. Instead of performing each action separately, you can create a group shortcut that will do all of these tasks for you.

How to create a group shortcut

Step 1: Open the Macro dialog box

The first step in creating a group shortcut is to open the Macro dialog box. To do this, go to the Developer tab and click on the Macros button. If you do not see the Developer tab, you may need to enable it in the Excel options.

Step 2: Create a new macro

Once you have opened the Macro dialog box, click on the New button to create a new macro. Give your macro a name and click on the Create button. This will open the Visual Basic Editor.

Step 3: Write your macro code

In the Visual Basic Editor, you will see a blank module. This is where you will write your macro code. To create a group shortcut, you will need to write a series of commands that will perform the actions you want to automate.

For example, if you want to format a cell, insert a formula, and save your work, you could write the following code:

Sub MyGroupShortcut()
Selection.Font.Bold = True
Selection.Font.Italic = True
Selection.Formula = “=SUM(B1:B10)”
End Sub

This code will select cell A1, make the font bold and italic, insert a formula that sums the values in cells B1 through B10, and save the workbook.

Step 4: Assign a shortcut key

Once you have written your macro code, you need to assign a shortcut key to it. To do this, go back to the Excel window and click on the Options button. In the Excel Options dialog box, click on the Customize Ribbon tab and then click on the Customize button next to Keyboard shortcuts.

In the Customize Keyboard dialog box, select Macros from the Categories list and then select your macro from the Commands list. Click in the Press new shortcut key box and press the keys you want to use for your shortcut. For example, you could use Ctrl+Shift+S.

Step 5: Save your changes

Once you have assigned a shortcut key to your macro, click on the Assign button and then click on the Close button. Click on the OK button in the Excel Options dialog box to save your changes.


Creating a group shortcut in Excel can save you time and make your work more efficient. By following these steps, you can create a custom shortcut that will perform multiple actions with a single keystroke. With a little bit of practice, you can create group shortcuts for all of your most common tasks and streamline your Excel experience.


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