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The Top 10 Excel Shortcuts for Entering Data Into Cells

If you work with data in Microsoft Excel, you know how important it is to be able to enter data quickly and efficiently. There are a number of different ways to enter data into cells, and each has its own advantages and disadvantages. In this article, we’ll take a look at the top 10 Excel shortcuts for entering data into cells.

1. Ctrl+Enter

If you want to enter the same data into multiple cells, the quickest way to do it is to select the cells you want to enter data into and then press Ctrl+Enter. This shortcut will enter the data into all of the selected cells at once.

2. Shift+Enter

If you want to enter data into multiple cells, but you want each cell to have different data, you can use the Shift+Enter shortcut. This shortcut will enter the data into the first cell, and then move down to the next cell and enter the data there. You can keep pressing Shift+Enter to move down and enter data into each cell until you reach the bottom of the range you selected.

3. Tab

The Tab key is a great way to move quickly through a range of cells without having to use your mouse. Simply select the cell you want to start in, and then press the Tab key. This will move you to the next cell to the right. You can keep pressing Tab to move to the right until you reach the end of the range you selected.

4. Enter

If you want to move to the next cell down without having to use your mouse, you can press the Enter key. This shortcut will move you down one cell, and then move you to the cell to the right of the cell you started in. You can keep pressing Enter to move down and to the right until you reach the bottom of the range you selected.

5. Ctrl+Shift+Enter

If you want to enter data into a range of cells, but you want each cell to have different data, you can use the Ctrl+Shift+Enter shortcut. This shortcut will enter the data into the first cell, and then move down to the next cell and enter the data there. You can keep pressing Ctrl+Shift+Enter to move down and enter data into each cell until you reach the bottom of the range you selected.

6. Alt+Enter

If you want to enter data into a cell, and then move to the cell below it, you can use the Alt+Enter shortcut. This shortcut will enter the data into the cell, and then move down one cell. You can keep pressing Alt+Enter to move down and enter data into each cell until you reach the bottom of the range you selected.

7. Ctrl+Shift+Tab

If you want to move to the left without having to use your mouse, you can press the Ctrl+Shift+Tab shortcut. This shortcut will move you to the left one cell, and then move you up to the cell above the cell you started in. You can keep pressing Ctrl+Shift+Tab to move to the left and up until you reach the top of the range you selected.

8. Ctrl+Shift+Enter

If you want to enter data into a range of cells, but you want each cell to have different data, you can use the Ctrl+Shift+Enter shortcut. This shortcut will enter the data into the first cell, and then move to the right and enter the data into the next cell. You can keep pressing Ctrl+Shift+Enter to move to the right and enter data into each cell until you reach the end of the range you selected.

9. Ctrl+Alt+Enter

If you want to enter data into a cell, and then move to the cell below it, you can use the Ctrl+Alt+Enter shortcut. This shortcut will enter the data into the cell, and then move down one cell. You can keep pressing Ctrl+Alt+Enter to move down and enter data into each cell until you reach the bottom of the range you selected.

10. Ctrl+Shift+Tab

If you want to move to the left without having to use your mouse, you can press the Ctrl+Shift+Tab shortcut. This shortcut will move you to the left one cell, and then move you up to the cell above the cell you started in. You can keep pressing Ctrl+Shift+Tab to move to the left and up until you reach the top of the range you selected.

Excel is a powerful tool that can help you organize and analyze data quickly and efficiently. However, entering data into cells can be a time-consuming process, especially if you’re dealing with large amounts of data. Fortunately, there are many shortcuts in Excel that can help you enter data into cells more quickly and easily. In this article, we’ll explore the top 10 Excel shortcuts for entering data into cells.

Shortcut #1: AutoFill

AutoFill is a powerful feature in Excel that allows you to quickly fill a series of cells with a pattern of data. To use AutoFill, simply enter the first value in the series, select the cell, and then drag the fill handle (the small square in the bottom right corner of the cell) across the range of cells you want to fill. Excel will automatically fill in the remaining cells with the pattern you specified.

Shortcut #2: Copy and Paste

Copying and pasting data is a common task in Excel. To copy data, select the cell or range of cells you want to copy, press Ctrl+C, and then select the cell where you want to paste the data and press Ctrl+V. You can also use the right-click menu to copy and paste data.

Shortcut #3: Fill Down

If you have a column of data that you want to fill down, you can use the Fill Down shortcut. To do this, select the cell with the data you want to fill down, press Ctrl+D, and Excel will automatically fill in the cells below with the same data.

Shortcut #4: Fill Right

If you have a row of data that you want to fill right, you can use the Fill Right shortcut. To do this, select the cell with the data you want to fill right, press Ctrl+R, and Excel will automatically fill in the cells to the right with the same data.

Shortcut #5: Flash Fill

Flash Fill is a powerful feature in Excel that allows you to quickly format and clean up data. To use Flash Fill, simply enter the desired format in the first cell, and then press Ctrl+E. Excel will automatically fill in the remaining cells with the same format.

Shortcut #6: AutoCorrect

AutoCorrect is a feature in Excel that automatically corrects common spelling and typing errors. To use AutoCorrect, simply type the incorrect word, and then press Enter. Excel will automatically correct the word for you.

Shortcut #7: AutoComplete

AutoComplete is a feature in Excel that automatically completes a word or phrase as you type. To use AutoComplete, simply start typing the word or phrase, and Excel will suggest possible matches. Press Enter to accept the suggestion.

Shortcut #8: Keyboard Shortcuts

Excel has many keyboard shortcuts that can help you enter data more quickly and efficiently. Some common keyboard shortcuts include Ctrl+C to copy, Ctrl+V to paste, Ctrl+Z to undo, and Ctrl+Y to redo.

Shortcut #9: Custom Lists

If you have a list of data that you frequently use in Excel, you can create a custom list to make entering the data easier. To create a custom list, go to File > Options > Advanced > General, and then click Edit Custom Lists. Enter the data in the order you want it to appear, and then click Add. You can now use the custom list to quickly enter data into cells.

Shortcut #10: Data Validation

Data validation is a feature in Excel that allows you to control the type of data that can be entered into a cell. To use data validation, select the cell or range of cells you want to validate, go to Data > Data Validation, and then choose the type of validation you want to use. You can choose from options such as whole numbers, decimals, dates, and times.

By using these Excel shortcuts, you can save time and increase your productivity when entering data into cells. Whether you’re working with large amounts of data or just need to enter a few values, these shortcuts can help you get the job done quickly and efficiently.

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